ODE Facilities Management System (FMS)

The ODE Facilities Management System (FMS) is a comprehensive solution for managing physical assets, equipment, maintenance operations, and facilities services across your organization.

Vision

To create a seamless and efficient facilities hardware management experience that empowers Facilities teams and all organizational members by establishing a single source of truth for all facilities hardware, moving from reactive, manual processes to a proactive, data-driven, and user-centric system.

Key Capabilities

Asset Management

Asset Registry: Complete inventory of all physical assets

Equipment Tracking: Lifecycle management from acquisition to disposal

Location Mapping: Track assets across buildings, floors, and rooms

Barcode/QR Integration: Scan-based asset identification

Maintenance Operations

Work Orders: Create, assign, and track maintenance requests

Preventive Maintenance: Scheduled maintenance with SOPs

Service History: Complete maintenance records per asset

SLA Management: Track service level compliance

User Experience

QR Code Ticketing: Scan to report issues instantly

Mobile-Friendly: Report issues from any device

Photo Uploads: Attach images to work orders

Status Tracking: Real-time updates on request status

Reporting & Analytics

Asset Health Dashboards: Equipment status overview

Maintenance Metrics: Response times, completion rates

Cost Analysis: Maintenance spend by category

Compliance Reports: Regulatory and safety compliance

Asset Categories

ODE FMS supports tracking of:

Kitchen Equipment: Ovens, dishwashers, refrigerators, etc.

Office Equipment: Whiteboards, monitors, furniture

Fitness Equipment: Gym machines, weights, accessories

IT Assets: Computers, printers, networking equipment

Building Systems: HVAC, electrical, plumbing

Safety Equipment: Fire extinguishers, AEDs, first aid

How It Works

1. Asset Registration

Add assets to the registry with full details

Assign locations, categories, and attributes

Generate QR codes for physical labeling

Set maintenance schedules

2. Issue Reporting

Scan QR code on equipment

Fill out pre-populated request form

Upload photos of the issue

Submit for automatic routing

3. Work Order Management

Requests create work orders automatically

Assign to appropriate technicians

Track progress through completion

Record time and materials

4. Analytics & Optimization

Monitor equipment health trends

Identify high-maintenance assets

Optimize maintenance schedules

Plan replacements proactively

Integration with Organized Decision Engine

FMS integrates with:

ONE RECORD Engine: Single source of truth

Procurement: Asset purchasing workflows

Finance: Asset depreciation and costs

HR: Employee equipment assignments

Support: IT asset management

Best Practices

✅ Do This:

Register all assets with complete information

Apply QR codes to all tracked equipment

Set up preventive maintenance schedules

Review maintenance reports weekly

❌ Avoid This:

Skipping asset registration

Ignoring preventive maintenance alerts

Not updating asset locations when moved

Delaying work order completion

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Need help? Contact solstaff@soundoflife.media